Phase 36 Funding
The Sacramento Region Emergency Food & Shelter Program Phase 36 Request for Proposals will be posted on this web page on Friday, February 8, 2019. Our region now covers the following six counties: Alpine, El Dorado, Nevada, Placer, Sacramento and Yolo. If your agency resides in any of these counties, you are welcome to apply.
Estimated Phase 36 Spending Periods
Alpine County: June 1, 2019 through May 31, 2020
El Dorado County: April 1, 2019 through March 31, 2020
Nevada, Placer, Sacramento and Yolo Counties: March 1, 2019 through February 28, 2020
Phase 36 Bidders' Conferences
Phase 36 Bidders’ Conferences Dates: Attendance at the Bidders Conference is strongly encouraged, but not mandatory. Applicants unable to attend the Bidders Conference are encouraged to communicate with other potential applicants from their county to discuss needs, priorities, and funding levels needed in each category to best meet community demand.
Monday, February 11, 2019
10:30 am to Noon
Rood Center (Empire Mine Room)
950 Maidu Avenue, Nevada City, CA 95959
Conference Call Line: (641) 715-0671; Access Code: 103708
Friday, February 15, 2019
10:00 am to Noon
Goodwill/Community Link Office
8001 Folsom Blvd.; Sacramento, CA 95826
Conference Call Line: (641) 715-0671; Access Code: 103708
PHASE 36: Here is the link to the Phase 36 RFP. All Phase 36 proposals are due by 5:00 pm on Friday, March 8, 2019. We are expecting that our six-county region will receive simliar allocation amounts for Phase 36 to those we received in Phase 35. For Phase 35, the allocations were as follows: Alpine County: $5,000; El Dorado County: $25,000; Placer County: $65,000; Sacramento County: $728,596 and Yolo County: $199,192. This will be the first year that Nevada County comes under the Sacramento Region EFSP umbrella so we do not have any estimate for expected funds in this county. We expect to receive notification of allocations for each county by early to late Spring 2019.
If you would like a copy of the Phase 36 RFP in Word format, please contact Valeri Mihanovich at email@example.com.
NOTES FROM THE PHASE 36 BIDDERS CONFERENCE
Q. What kind of documentation are we required to keep if funded?
A. Here is the link to EFSP required documentation for previous funded phase. Though we do not expect changes, current documentation requirements will most likely be posted in June 2019.
Q. Should I ask for a lot expecting to be funded for less?
A. Ask for what you need--what is appropriate.
Q. On page 1 of the RFP, under FUND REQUEST SUMMARY, it says “PLEASE PROVIDE a 12-month budget to deliver these services.” Does this mean ONLY our agency’s FULL approved budget? Or does this mean both our agency’s FULL budget AND our more detailed budget for our Food Program?
A. They are asking for the full agency budget.
Q. Can EFSP funding be used to cover administrative costs?
A. No. The Administrative fee is applied to the Local Board Administrator/Coordinator, Community Link. The Administrative fee covers some of the costs to administer the grant in each of the Sacramento Region EFSP counties.
Q. If approved for Phase 36 funding, when can an agency expect to receive the funds?
A. Typically, EFSP grant recipients do not receive the funds until well into the grant period. However, agencies may track expenses and receive reimbursement for all of the months within their county's Phase 36 grant period.
Q. Can agencies currently funded by EFSP review how their grant application scored in Phase 35?
A. Yes. If you would like to see how you proposal scored in Phase 35, please contact Valeri Mihanovich at firstname.lastname@example.org.
Q. On page four of the RFP it asks for the agency budget. Do we just list our top 10 sources of income?
A. The RFP asks for the total agency budget that funds your agency's food and/or housing/shelter programs. Please provide complete information on funding for those programs.
Q. Is there a word/character count for the attachment pages?
A. No. Please provide exactly what is asked for in the attachments.
Q. Can we get a list of who is/has been funded by EFSP funds?
A. Here is a link to Sacramento Region EFSP Phase 34 and 35 funded agencies.
Q. Is is ok to submit the electronic application and attachments in one pdf file?
A. Yes, please. It is highly recommended that you submit one pdf you application and attachments.
Q. Are food banks allowed to re-coup shared maintenence costs?
A. Yes, but only the lead food bank for a county is allowed to re-coup this cost. Please review the Phase 35 EFSP manual for more information about this.
NOTES AND CLARIFICATIONS DISCUSSED AT THE PHASE 35 BIDDERS CONFERENCE
Q. What do you mean by submitting a 15-month budget on page 3 of the RFP? Is this an additional document?
A. All this means is to request enough funding for a 15-month grant period in your grant application.
Q. Why do we have to submit all of the attachments this year when we did not have to last year if we had submitted them previously?
A. It was very cumbersome for the Board to track and confirm what had been submitted the previous year and sometimes all documentation was not submitted the previous year as assumed by the agency. Asking for all attachments assures that and agency has correctly submitted all attachments needed and therefore they would not be disqualified for missing attachments.
Q. Is it ok to submit the application and attachments via flash drive or is it better to submit the electronic application via email?
A. For electronic submission, email is preferred. It is easier to upload the documents for the grants review committee this way. However, if you prefer to send your electronic copy on a flash drive, it will be accepted.
Q. Will you accept the hard copy if it is postmarked on March 1, 2018?
A. No. Both electronic and hard copy must be subbmitted to Community Link by 5:00 pm on Thursday, March 1, 2018.
NOTES AND CLARIFICATIONS DISCUSSED AT THE PHASE 34 BIDDERS CONFERENCE
Q. Does the Emergency Food & Shelter Program set a minimum bed limit for a mass shelter facility?
A. Yes. It is five beds.
Q. When will the applicant be notified of funding decisions?
A. By the second week of April, each applicant will be notified if they have been approved for Phase 34 funding. Both Sacramento and Yolo County applicants will also be notified of the level of which they will be funded. The funding levels for Alpine, El Dorado and Placer counties will be disclosed at a later date as the total funding for each of these counties will be determined by the State Set-Aside (SSA) fund Committee in California.
Q. What kind of documentation is required for the Utilities funding category?
A. At the end of the grant period you must provide copies of the following as supporting documentation to your final report: client name & address, utility vendor name and utility bill, copies of the check/check clear date to pay the vendor and cleared check.
Q. Do you have to provide served meals at a shelter site?
A. No. It can be at any "mass feeding" facility.